Room Set-Up Examples

We have prepared a cheat sheet with various room setup types and definitions used in the events & hotel industry.

CONFERENCE AND HOLLOW SQUARE

Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant “boardrooms” for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.

E-SHAPE, U-SHAPE AND T-SHAPE

Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.

SCHOOLROOM OR CLASSROOM

The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.

RECEPTION

Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.

OVALS AND ROUNDS

Generally used for meetings and sessions involving small group discussions. A five foot round table seats 8-10 people comfortably. A six foot round table seats 10-12 people comfortably.

OVALS AND ROUNDS

Generally used for meals and banquets. A five foot round table seats 8-10 people comfortably. A six foot round table seats 10-12 people comfortably.

THEATER

Appropriate for large sessions and short lectures that do not require extensive note-taking.

Arieh Wagner Jewish Hotelier

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