We have prepared a cheat sheet with various room setup types and definitions used in the events & hotel industry.
Appropriate for interactive discussions and note-taking sessions for fewer than 25 people. Many hotels have elegant “boardrooms” for 10 to 20 people, equipped with full audiovisual capabilities, a writing board, cork board and a flip chart.
Appropriate for groups of fewer than 40 people. These are best for interaction with a leader seated at the head of the setup. Audiovisual is usually best set up at the open end of the seating.
The most desirable setup for medium to large-size lectures. Requires a relatively large room. Tables provide attendees with space for spreading out materials and taking notes.
Stand-up social function where beverages and light foods are served. Foods may be presented on small buffet tables or passed by servers. May precede a meal function.
Generally used for meetings and sessions involving small group discussions. A five foot round table seats 8-10 people comfortably. A six foot round table seats 10-12 people comfortably.
Generally used for meals and banquets. A five foot round table seats 8-10 people comfortably. A six foot round table seats 10-12 people comfortably.
Appropriate for large sessions and short lectures that do not require extensive note-taking.
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